Agreement to these terms
These terms form a binding agreement between you and MyEventScape (“we”, “us”). They apply when you create an account, use the platform, or open a shared proposal, invitation, or site-map link we host. If you accept them for an organization, you represent that you are authorized to bind it, and “you” means that organization. If your organization has signed a written agreement with us, that agreement controls wherever it conflicts with these terms.
Using the service
You must provide accurate account information, protect your credentials, and use the service only for lawful event planning and coordination. You are responsible for activity under your account and for ensuring that people you invite have appropriate authority and access. You must be at least 18 and able to form a contract. Tell us promptly at security@myeventscape.com if you suspect unauthorized access.
Customer content and permissions
You retain ownership of information you submit. You grant MyEventScape the limited rights needed to host, process, transmit, back up, and display that information to the people and organizations you authorize, and to operate and support the service. You represent that you have the right to submit the content and personal information you use, and that doing so does not breach another person’s rights or any obligation you owe them. Ownership, brand use, and infringement claims are covered on our copyright page.
Shared links
The platform can generate links that grant access without an account so that vendors, reviewers, and residents can take part without being onboarded. Those links function as credentials. You are responsible for who you send them to and for revoking them when they are no longer needed, and you accept that anyone holding a valid link may open what it grants.
Permitting decisions
MyEventScape supports coordination; it is not a permitting authority and does not guarantee approval, regulatory compliance, public safety, vendor performance, or event outcomes. Official decisions remain with the applicable authority, and users remain responsible for confirming requirements. Permit checklists, readiness scores, crowd-area estimates, and map measurements produced by the platform are informational aids with real limits, described in the AI and automation disclosure — in particular, crowd estimates are not occupant load calculations and map measurements are not a survey.
Acceptable use
- Do not bypass access controls, probe other tenants, or share restricted links improperly.
- Do not upload malware, unlawful content, or material that infringes another person’s rights.
- Do not disrupt the service, automate abusive traffic, or misrepresent an official decision.
- Do not scrape or bulk-extract the platform, or use it to build or train a competing product.
- Do not harass other users or use the messaging features to send unsolicited bulk email.
- Report suspected security issues promptly and do not exploit them.
Fees and billing
Paid plans are billed in advance through Stripe at the rates and interval shown when you subscribe, and renew automatically until cancelled. A free trial, where offered, becomes a paid subscription when it ends unless you cancel before then. A Single Event Pass is a one-time purchase for one event: it does not renew, and it keeps that event editable for the period shown at purchase, after which the event stays viewable and exportable. Fees are non-refundable except where required by law or expressly stated in a signed agreement. You may cancel at any time and will retain access through the end of the paid period. We may change pricing on notice, effective at your next renewal. Fees exclude taxes, which you are responsible for unless we are required to collect them.
Availability and account action
We work to keep the service reliable but do not promise uninterrupted availability. We may suspend access to protect users, investigate abuse, comply with law, or address nonpayment under an applicable order. We will provide reasonable notice when circumstances allow. We may also change or discontinue features; where a change materially reduces core functionality on a paid plan, we will give notice.
Termination and your data
You may stop using the service and close your account at any time. We may terminate for material breach that is not cured after notice, or immediately where the breach is severe or unlawful. On termination you lose access to the platform; export your records before you close an account. We will make customer data available for export for a reasonable period after termination where practicable, after which it is deleted subject to the retention rules in our privacy policy. Provisions that by their nature should survive — content ownership, disclaimers, limitation of liability, indemnity, and governing law — do.
Disclaimers
To the extent permitted by law, the service is provided “as is” and “as available”, and we disclaim all warranties, express or implied, including merchantability, fitness for a particular purpose, non-infringement, and any warranty arising from course of dealing or usage of trade. We do not warrant that the service will be uninterrupted, error free, or that any output, checklist, estimate, or measurement is accurate or fit for a regulatory or safety purpose. Nothing on the platform is legal, engineering, insurance, financial, or public safety advice.
Limitation of liability
To the extent permitted by law, neither party is liable for indirect, incidental, special, consequential, exemplary, or punitive damages, or for lost profits, revenue, goodwill, or data, even if advised of the possibility. Our aggregate liability under these terms is limited to amounts paid for the service during the twelve months before the event giving rise to the claim, or one hundred United States dollars where no fees were paid. These limits do not apply where law prohibits them, or where a signed agreement says otherwise.
Indemnity
You will defend and indemnify us against third-party claims arising from your content, your use of the service in breach of these terms or of law, or your conduct of an event — including claims by attendees, neighbors, vendors, or authorities. We will notify you of the claim, give you control of the defense, and cooperate reasonably. Public entities enter this obligation only to the extent their governing law permits.
Governing law and disputes
These terms are governed by the laws of the State of Minnesota, without regard to conflict of laws rules, and the parties submit to the exclusive jurisdiction of the state and federal courts located in Hennepin County, Minnesota. Before filing, please contact legal@myeventscape.com so we can try to resolve the matter informally within 30 days. Government customers contract subject to their own governing law and venue requirements, which prevail over this section where applicable law requires.
General
These terms, together with the notices linked from our legal index, are the entire agreement between us on this subject. If a provision is held unenforceable, the rest remains in effect. Our failure to enforce a provision is not a waiver of it. You may not assign these terms without our consent; we may assign them in connection with a merger, acquisition, or sale of assets. Neither party is liable for delays caused by events beyond its reasonable control.
Changes and contact
We may update these terms as the service changes. Material changes will be communicated before they take effect where practicable. Continued use after the effective date means you accept the revised terms. Questions go to legal@myeventscape.com, or by mail to MyEventScape, Minneapolis, Minnesota, United States.